وظيفة شاغرة لجمعية مطلوب سكرتيرة

• Carry out secretarial work (organize meetings, agenda, minutes of meetings, follow up assignments, answer phone calls, manage e-mails …), in coordination with the department’s director.
• Archiving documents/files and tracking emails.
• Follow-up reports deadlines.
• Act as a focal point for the department in terms of internal communication with all departments and sectors.
• Follow up the schedule of activities in coordination with the department’s manager and units.
• Update and maintain the department’s policies and procedures.
• Support department members in carrying out their duties.
• Translate verbally and in writing when necessary.
• Develop progress reports.
• Completes data entry, daily logs, and all related paperwork.
• Assist with preparation of meetings.
• Receive managers and employees’ requests, transfer them to the concerned party, and follow up on their receipt and implementation.
• Submit daily reports to the department’s director to control the efficient and smooth running of day-to-day operations.

Qaulifications:

• Fluency in Arabic and English and French languages spoken and written.
• Highly organized and capable of multi-tasking.
• Ability to work under pressure and for long hours of time.
• Time management skills and ability to meet deadlines.
• Excellent communication and presentation skills.
• Professional proficiency in using Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, and Google Drive Tools.
• Excellent teamwork skills.
• Excellent negotiation and persuasion skills.
• Capable of finding quick, efficient, and cost-effective solutions to unexpected problems.
• Meticulousness and attention to details.