وظيفة مطلوب مسؤول الامتثال الإداري والمالي (العقد الوطني)

Job Title: Admin & Finance Compliance Officer

Duty station: Beirut with visits to the field offices in Akkar and Bekaa

Line Manager: Finance Coordinator/Finance Manager

Objectives

The Admin & Finance Compliance Officer is responsible for the Quality Assurance of administrative and finance activities within the admin & finance department to GVC regulations and procedures, and the compliance with Donor’s Requirements

Main tasks and responsibilities

• General administration

• Support in making sure that all organization and mission standards related to Admin & Finance department are implemented. Where donor regulations are more stringent than internal regulations, compliance with donor regulations has to be monitored as well
• Supervise the administrative documentation in compliance with the legislation in force and with donor’s requirements, ensuring its completion;
• Internal Audit

1. Conduct on a monthly basis an internal audit visits to the bases
2. Ensure that all Admin (including HR) and Finance supporting documents (invoice, authorization of payment, timesheets etc.) are attached to the receipt, invoices, pay slips, etc.
3. Be in charge of auditing and revising the mission monthly closure (checking registrations of expenses, correct descriptions, and its correct allocations)
4. Send an audit report to the Admin & Finance team (officers, coordinator, and manager) after each auditing visit concerning the findings, if present, and suggest potential recommendations and appropriate measures to be implemented
5. Check randomly, after sending the audit report of the auditing visits, that recommendations and suggested modifications were applied and taken into consideration

• External Audit

1. Support the finance team in preparing the requirements for any external auditing visit
2. Liaise and follow up with the different departments for the collection of the requested documents

• Local Partners’ Audit

1. Conduct spot-checks visits to the partners’ offices on a quarterly basis.
2. Revise the list of transactions submitted by the partners in their financial reports, and the supported documents provided, making sure thy are in line with the partner’s internal procedures.
3. Send an audit report to the Project Manager and the Finance Team (officer, coordinator, and manager) after each spot-check visit concerning the findings, if present, and suggest potential recommendations and appropriate measures to be implemented.
4. Assist in the follow up with all WW GVC LEB partners for submitting the supporting documents (time frame and type of documents as per agreement)

• Archiving

1. Responsible on a monthly basis, for ensuring and contributing (supporting in) that donor’s accounting files are complete, well archived, maintained, and scanned in accordance with GVC’s and donors’ requirement.

• Periodical Reports follow Up:

1.  In charge for preparation for VAT reports submission; Trial balance and NRT taxes, in coordination with WW GVC auditor
2. Focal point for liaising with WW GVC auditor for all matters related to Finance
3. Supports the Finance Coordinator in the monthly expenditures allocation validation, and perform reallocations when needed
4. Support Finance team members, if needed, on a monthly basis for the preparation of monthly closure.