وظيفة شاغرة مطلوب مدير/ة مالي

Major Duties and Responsibilities

Financial Management:

Accounting Functions

• Approve the weekly bank and cash reconciliations and internal transfer cards in Portfolio
• Approve the mid-month and end-of-month closing/posting documentation
• Coordinate with finance and logistics team to make sure all PDFs for ending projects are closed and posted on time
• Ensure a clear and transparent paper trail is in place for all financial transactions, that finance records are kept in an orderly fashion and that the paper and electronic filing (archive) system is in line with Medair internal archiving policies and meet donor requirements. Hold responsibility for PDF scans being completed and saved on Sharepoint, on time, in the appropriate folders
• Ensure Sr. Finance Officer and finance team are paying the monthly NSSF and quarterly MoF on time, and that the .csv files are posted accurately
• Regularly reconcile “accounts pending” (eg account codes starting with a 1) and works with GSO Finance specialist to balance them

VAT (TVA) – Value added tax

• Ensure that all UN (and other eligible donors, if applicable) grants get VAT exemption and that the VAT stamps are made and used according to policy. If there are delays in getting the exemptions, keep donors informed of the situation. Inform the Finance Program Manager of any effects of delayed VAT exemptions for donor budgets.
• For donors who do not all VAT to be charged to the grant, ensure the finance team is separating VAT costs and charging to another fund codes.

Banking and Cash Handling

• Relationship holder with all banks Medair uses in Lebanon, including money transfer services
• Proactively identify Medair’s banking risks and how to diversify Medair’s banking to ensure maximum contingency options
• Control cash flow from GSO to Medair’s various bank accounts in Lebanon, including how much cash is held in the various safes
• Ensure secure pathways are used for the exchange of cash from one destination to another
• Prepare reconciliation file of OMT/Medair account balances

Audit Oversight

• Hold responsibility for each audit process (or spot check/verification visit) from start to finish
• Organize the finance team and assigns responsibilities to the finance team for each audit
• Focal point for Medair to the audit company; attends opening and exit meetings; answers questions from auditors

Partners

• Work with the Sr. Finance Officer in checking existing partners’ financial reporting, and preparing and performing verification visits to partners

• Lead the financial section of the micro-assessment for potential new partners and provide opinion on their suitability to be a Medair partner
• Work with FPM to input into the development of Medair’s partner strategy (on financial topics)

Payroll

• Each month before the payroll pay date, review changes made in Cresus by the Sr. Finance Officer to ensure they match the approved staff change sheet from HR
• Verify the monthly payroll list and payments for NRS salaries and allowances is in accordance with local employment regulations, ensuring all required deductions are made

Systems

• Ensure Medair Finance Procedures are followed in all the offices as part of internal control monitoring
• Critically examines systems to identify any risk of fraud or theft; advocates when systems could be improved
• Update the signature authorization log monthly and the signature sample log as necessary
• Lead the end-of-year closing process for Lebanon
• Hold $500 finance authority to sign PDFs
• Promote and use SharePoint, Portfolio and other operating systems and procedures, ensuring that all standardised formats are used and guidelines are followed

Strategic Planning:

• Think and plan for 6 months ahead
• Proactively identify potential short and long-term risks and develops contingency plans, specifically related to Lebanon’s volatile economic situation
• Ensure identified mitigation are enacted
• Support in development of annual strategy for Medair Lebanon

Team Leadership

• Line manage the Sr. Finance Officer, holding him/her accountable for his/her own deliverables as well as of those managed by the Sr. Finance Officer. Handle performance issues together with HR
• Support the Sr. Finance Officer to manage his/her staff well
• Encourage the overall development of the finance team
• Lead the finance team ensuring cohesiveness, integrity and accountability
• Build a respectful, positive and safe team culture where feedback is sought and welcomed
• Balance organisational and staff needs, and find creative solutions to meet both
• Ensure buffer built into work-team patterns
• Help others to learn to navigate obstacles
• Able to understand multiple viewpoints and balance different needs
• Able to help others manage their stress
• Able to discern when to move on, and when to address issues
• Address perceptions and attitudes within team

Communication

• Develop good communication norms and systems for the finance team
• Proactively negotiate with other teams to find win-win solutions
• Proactively communicate with other teams to ensure they are planning ahead for payments
• Communicate issues related to payment problems that arise (due to bank problems or anything else) to the relevant teams and be a part of the resolution
• Communicate regularly with other departments, auditors, and donors, as necessary
• Input into cross-team initiatives
• Mediate and support others to resolve issues
• Uphold confidentiality of all of Medair’s financial information and Medair staff information (ie payroll related)
• Give finance induction to newly arrived senior staff members with budget holding authority; continuously support sector Managers and Project Managers with accurate budget coding

Qualification / Experience:

• University degree in relevant subject and/or Certified Public Accountant
• Relevant professional experience in a financial position at an NGO for at least five years

• STRONG WORKING KNOWLEDGE OF ENGLISH (SPOKEN AND WRITTEN)

• Arabic Fluency
• Competent with Office Word, Excel, PowerPoint, and Outlook
• Enthusiastic with a ‘can-do’ attitude
• Able to develop and maintain effective relationships with internal and external stakeholders
• Diplomatic and discreet
• Able to work under pressure and manage personal stress levels and meet regular deadlines
• Able to effectively communicate cross-culturally
• High numeracy skills
• Excellent attention to detail

• GOOD INTER-PERSONAL AND CONFLICT RESOLUTION SKILLS

• Able to develop, coach and support staff
• Experience in drafting spread sheets, database programmes, financial reports, etc.
• Good understanding of humanitarian issues
• Strong organisational skills and the capacity to analyse and prioritise needs
• Strong leadership skills and a supportive management style
• Experience in working with institutional donors
• Experience in dealing with banks, foreign currency offices and other financial institutions